Project-Management-Professional PMP PMI Study Notes

The project manager should use the PMIS to share information with the new stakeholders, as this is the most effective and efficient way to communicate project information and ensure that everyone has access to the same level of detail. The PMIS is a tool that supports the project manager in performing the processes of project integration management, project communications management, and project stakeholder management. The PMIS can include software applications, web-based systems, databases, and other technologies that facilitate the collection, integration, analysis, and dissemination of project information. The PMIS can also help the project manager to monitor and control the project performance and status, as well as to manage changes and issues. The PMIS can also provide a platform for collaboration and feedback among the project team and stakeholders. By using the PMIS, the project manager can ensure that the new stakeholders are informed and engaged in the project, and that their concerns are addressed in a timely manner. References: PMBOK Guide, 6th edition, pages 89, 377, 523, 540.

According to the PMBOK Guide, the project manager is responsible for ensuring that the project delivers the expected business value and benefits. If the project manager acquires information that indicates a significant reduction in the business value of the project, they should communicate this information to the project sponsor and other key stakeholders, and recommend a reassessment of the project business case and viability. The project sponsor is the ultimate authority to decide whether to continue, cancel, or change the project based on the updated information and analysis. Removing items from the backlog, continuing with the defined scope, or canceling the project without consulting the sponsor are not appropriate actions for the project manager to take in this situation. References: = PMBOK Guide, 7th edition, page 23; PMI, Project Management Professional (PMP) Examination Content Outline, 2021, page 6.

The agile leader should speak directly with the team member about improvements and commit to an agreed-upon time frame. This is the best option because it shows the agile leader’s respect and empathy for the team member, as well as the willingness to help them overcome their challenges and grow their skills. By speaking directly with the team member, the agile leader can also understand the root cause of the problem, provide constructive feedback, and agree on a realistic and achievable plan for improvement. This option also aligns with the agile values of “individuals and interactions over processes and tools” and "responding to change over following a plan"1.

The other options are not as effective as option D. Option A is not supportive and may demotivate the team member and create resentment. Option B is not appropriate and may embarrass the team member and lower the team morale. Option C is not relevant and may not address the team member’s specific needs and gaps. References: 1: Agile Manifesto, [Manifesto for Agile Software Development]

 According to the PMBOK Guide, a project manager should manage stakeholder expectations and ensure that the project aligns with the organizational strategy and governance framework1. The project manager should also communicate effectively with the PMO and follow the organizational policies and procedures for reporting2. Therefore, the best option is to meet with the project stakeholders and explain the need to comply with the PMO standards and update the status report format accordingly. This way, the project manager can balance the stakeholder needs and preferences with the organizational requirements and expectations. References:

1: PMBOK Guide, 6th edition, Chapter 13: Stakeholder Management, p. 513-514

2: PMBOK Guide, 6th edition, Chapter 2: The Environment in Which Projects Operate, p. 38-39