CIS-ITSM Questions Bank

To ensure business continuity in Request Fulfillment, ServiceNow provides two primary architectural solutions:

Group Approvals (B): Instead of assigning an approval to a single individual, the approval task is sent to a group (e.g., "Finance Directors"). Any member of that group can approve the request, ensuring that the absence of one person does not stall the workflow.

Delegation (C): ServiceNow includes a native Delegate feature (located in the User Profile). A user can designate another user to receive their approvals, notifications, and meeting invitations for a specific period. When a user is delegated, the system automatically routes the approval to the delegate, preventing delays during planned or unplanned absences.

In the standard ServiceNow security model for ITSM, the ability to delete records is highly restricted to prevent data loss and maintain the audit trail. While the itil role allows users to create and update incidents, and the incident_manager role allows for the oversight of the incident process, neither has the out-of-the-box permission to delete Incident records. The itil_admin role is specifically designed to grant elevated permissions—including the deletion of incidents—without requiring the full system admin role. This ensures a "least privilege" approach while still allowing administrative cleanup of the Incident table.