Graphical user interface, text, application Description automatically generated

Table Description automatically generated

Table Description automatically generated

Box 1: 1

Default Policy Tags apply to any item that doesn’t have another tag applied to it. We need one to meet the following requirement:

• Ensure that any items without a retention tag are moved to the Archive mailbox two years after they were created and permanently deleted seven years after they were created.

Box 2: 2

Retention Policy Tags apply to default mailbox folders (Inbox, Sent Items etc). We need two to meet the following requirements:

• Automatically delete items in the Junk Email folder after 30 days.
• Automatically delete items in the Sent Items folder after 300 days.

Box 3: 3

Personal tags can be applied by users to custom folders or individual emails. We need three to meet the following requirements:

• Enable users to tag items for deletion after one year.
• Enable users to tag items for deletion after two years.
• Enable users to tag items to be archived after one year.